Southern Illinois Association of Museums

Meeting Minutes September 27, 2004
Hosted by African American Museum of Southern Illinois and the Science Center, Carbondale

Present:

1. Mark Your Calendar

   • Lecture: Legal and Moral Rights of Artists by Sue Liemer

     Thursday, October 7, 4:00 p.m. University Musuem (SIUC)

   • Volunteerism Conference:

     Wednesday, October 13 9:00 a.m. - 2:00 p.m., John A. Logan College (Carterville)

   • Marketing Workshop

     Saturday, October 16 9:30 a.m. - 3:00 p.m. University Museum(SIUC)

   • National Heritage Area Meeting:

     Tuesday, October 26, 10:00 a.m. - 12:00 p.m., Southeastern Illinois College (Harrisburg)

   • IAM Annual Conference:

     Thursday & Friday, October 28 and 29, Danville, Illinois

   • National Heritage Area Meeting:

     Tuesday, November 30, 10:00 a.m. - 12:00 p.m., Shawnee Community College (Ullin)

   • Collection Management Workshop

     March 19, Saturday, 9:30 a.m.- 2 p.m. White County Historical Society (Carmi).

   • Developing Museum Quality Exhibits Workshop

     Saturday, June 18, 9:30 a.m. - 2 p.m.University Museum, Southern Illinois University (Carbondale).

2. News from the Illinois Association of Museums

   Claudia Dant, president of IAM, encouraged attendance at the upcoming annual conference taking place October 27 - 29 in Danville.

3. Marketing Committee Report

   Dona Bachman, marketing chair, reported that three registrations for the marketing workshop have been received.

4. Technical Assistance Committee Report

   Lori Huffman will arrange to have Kathy Surprenant speak at the October meeting. Kathy is the field representative for SIUC's Master of Public Administration (MPA) program. She will introduce and discuss in detail the MPA internship program. Send suggestions for future discussion topics to Lori at curator@siu.edu or call 618-453-5388.

5. Development Committee Report

   Jo Nast would like to offer a development workshop focusing on grant writing and raising private funds. Potential dates will be presented at the October meeting.

6. Administrative Committee

   Adrienne Barkley Giffin, committee chair, reported that the committee will meet during lunch at the Marketing Workshop on October 16 and discuss steps for incorporation and obtaining tax exempt status.

7. Developing a Brochure

   Brochure Development Committee members are Pam Madden and Dona Bachman. They will work on the SIAM Directory of Museums. Lori will create a simple brochure to use in the meantime. Send ideas for this borchure to Lori at curator@siu.edu or call 618/453-5388.

8. Website Development

   Send photographs of your museums for inclusion on the website to Carla Smith. Physical photographs should be mailed to:
   Carla Smith, University Museum, Southern Illinois University, Carbondale, IL 62901-4508
   
   Digital photographs 72 dpi and 6" wide OR 180 dpi and 4" wide should be sent in .jpg or .jpeg format to carlajs@siu.edu.
   
   Dates of exhibits and events should also be sent to Carla for inclusion on the SIAM calendar of events.

9. 2004 Meetings

   Tours begin at 4:00 and meetings start at 5:00 unless otherwise noted.

   • Monday, October 25:

     (3:30 tour of archive, 5:00 meeting at museum) The University Museum, Carbondale

   • Monday, November 22:

     The Beatles Mini Museum (Benton) Tour at 4:00 and meet at 5:00.
   
   Bring your calendar to the October meeting to set dates for the 2005 meetings.

10. Homework Assignment for Next Meeting

    • Bring your organization's calendar to see if you can host a meeting in 2005.
    • Bring brochures to share with others (10 packets of 15 each)

11. Roundtable Discussion: Fundraising Events

    Pam Madden gave an excellent presentation on fundraising and moderated the group discussion.